Building cleaning
Building cleaning in top shape
Sites, cleaning plans, shift times: on top come quotes and timesheets. craftflowOS plans your teams, tracks the hours and keeps your customers together.
What helps you most
“Albers practice, twice a week, office and hallway, restrooms, windows every three months.”
Sound familiar?
“Who cleans which site today, and who steps in when someone drops out?”
How craftflowOS helpsAll jobs are in the team calendar. You see who is scheduled where and reshuffle when needed.
“The timesheets come at the end of the month and are barely legible.”
How craftflowOS helpsYour team clocks in at the site. You see the hours per site without collecting slips.
“Every customer has different wishes, and I keep them in my head.”
How craftflowOS helpsWishes, access and agreements hang off the customer. Whoever drives to the site sees them too.
Just say it into your phone
Photo and voice note become a draft quote with line items from your catalog. You check it and send it.
“Albers practice, twice a week, office and hallway, restrooms, windows every three months.”
- Office and hallway, 2× a week€340.00
- Restrooms, 2× a week€160.00
- Glass surfaces, monthly share€90.00
A day with craftflowOS
From the first job of the morning to the end of the day: this is how a working day runs when craftflowOS is along. You talk, craftflowOS writes it down.
- Morning
Rounds in the calendar
Who cleans which site today? Your team sees its assignments in the shared calendar.
Calendar & team - Late morning
Shift clocked
At the start of a shift your team clocks in on the project. The hours are set without timesheets.
Time tracking - Midday
Site looked up
Albers practice, twice a week: contact, notes and history of the site are with you.
Customers & projects - Afternoon
Shift recorded
Windows done, sanitary rooms finished: one spoken sentence and the report hangs on the site.
Job site documentation - End of day
Invoice out
The invoice is built from the project data and goes out by e-mail.
Invoices & reminders
In depth
What matters in building cleaning between rounds, quality and hours
Districts and recurring rounds
Cleaning is routine, and routine depends on reliability. Every site has fixed days, an order of rooms and the paths in between. A district groups sites so that one person can get through them one after another without long journeys. Good rounds are built so that an absence through illness or holiday does not cause chaos: someone else can take over because it is clear what to do and where the key is. Record access, contact person and special features for every site. In the shared calendar of craftflowOS your team sees its appointments, reminders go out automatically, and with roles you decide who may see what.
Calendar & teamQuality control with checklist and photo
Whether the cleaning was good is for the customer to decide, but you should know before they do. A checklist for each site defines what to check: floors, sanitary areas, surfaces, glass, waste. That way you do not judge by feeling but always by the same measure. A photo of the result documents the condition and helps if a customer complains later. Discuss defects with the team without detours and record what was put right. Complaints are a chance, because whoever reacts quickly keeps customers. In Customers & projects of craftflowOS, notes and history are attached to the customer, and you find again what was discussed about a site.
Customers & projectsHours per site
A cleaning contract is calculated, and the calculation is only right if the hours are right. If you do not know how long a site really takes, you only notice in the margin. So compare the intended time with the actual time per site and raise differences: has the area grown, the use become heavier, the access more awkward? Then you can adjust price or scope instead of paying extra yourself. For the team, too, it is fairer when the targets are realistic. In craftflowOS your team clocks in and out on the project, and you see the actual hours per project without collecting slips.
Time trackingWhat helps you every day
The functions that fit your trade best. Each one has its own page.
- Calendar & teamYour calendar shows who does which site when.See the function
- Time trackingHours without timesheets, right on the project, with an export for payroll.See the function
- Customers & projectsEverything about the site and its contact person in one place.See the function
- Invoices & remindersInvoices from the project data, you see what is open.See the function
Fair pricing, no catch
Start small and add what you need. Cancel monthly if you pay monthly.
With several cleaning teams: the Team plan brings scheduling and time tracking for your team.
At launch: try free for 30 daysAt launch: try free for 30 days, no setup fee. All prices excl. VAT.
See all plansStarter
For getting startedfrom€19per month
- Quotes & invoices
- E-invoicing & GoBD
- Calendar, customers & projects
Team
For small teamsfrom€149per month
- All AI features
- Job scheduling & time tracking for the team
- App for every fitter
Questions from the workshop
How do I schedule cleaning teams across several sites?
In the shared calendar. Appointments and availabilities are in one place and reminders go out automatically. You can book additional seats at any time.
How do I record working hours?
Clocking in, out and breaks are recorded in the app on the right project. You approve the times and export them for payroll.
Does it work in a basement or underground garage without signal?
Yes, for the essentials: you can save appointments, site documentation and quote drafts even without signal. They are sent as soon as your phone has a connection again.
Can I write invoices for regular customers?
The invoice is built from your project data and goes out by e-mail as a PDF with your own letterhead. E-invoicing and GoBD compliance come with every plan.
How safe is the site data?
Your data is stored on servers in Germany and processed in line with GDPR. The app only uses camera and microphone for photos and speech, and in your system settings you decide what it may do.
Still have a question about setting up or using craftflowOS day to day? The help centre has answers, and you can write to us directly. Go to help
Related trades
Businesses often work hand in hand. See how craftflowOS helps in the neighbouring trades.
Facility services
Answer calls, plan rounds, record what's done.
Property management
Calls, properties and inspections in one place.
Landscaping & gardening
Photograph the garden, check the quote, plan the team.
Organised clean, billed clean
craftflowOS does the paperwork, you stay with your work.